Party & Charter Bus Prices: How to Calculate Your Atlanta Bus Rental Costs

The price of your Atlanta party bus or charter bus rental depends completely on your specific travel needs. Factors like the size of your group, the distance you’ll travel, desired amenities, and the date and time of your trip all play a role in determining the final cost. Atlanta Party Bus Company makes it simple to get an accurate estimate. We can provide you with an instant quote in just 30 seconds over the phone, or you can use our convenient online booking tool 24 hours a day. Get a quote instantly online or by calling 470-233-7016 and compare real-time prices and availability to find the perfect bus for your budget.

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Here are some estimated price ranges to get you started planning your budget:

Hourly Rates
Vehicles	Hourly Minium Prices
Limousines
6 Passenger Limousine	$ 155-265 per hour
8 Passenger Limousine	$ 155-265 per hour
10 Passenger Limousine	$ 155-265 per hour
14 Passenger Limousine	$ 155-285 per hour
16 Passenger Limousine	$ 155-335 per hour
18 Passenger Limousine	$ 155-335 per hour
20 Passenger Limousine	$ 200-335 per hour
Coach Buses
18 Passenger Mini Bus	$155-300 per hour
20 Passenger Minibus	$155-300 per hour
25 Passenger Mini Bus	$155-320 per hour
50 Passenger Coach Bus	$195-400 per hour
56 Passenger Charter Bus	$195-400 per hour
School Bus Rental	$185-350 per hour
Party Limo Buses
14 Passenger Sprinter Party Bus	$185-355 per hour
15 Passenger Party Bus	$185-355 per hour
20 Passenger Party Bus	$235-355 per hour
30 Passenger Party Bus	$295-400 per hour
35 Passenger Party Bus	$295-400 per hour
40 Passenger Party Bus	$295-440 per hour
50 Passenger Party Bus	$300-500 per hour

The pricing listed above are just estimated rates and can vary significantly based due to COVID, inflation, and availability. To get more accurate pricing based on your trip, please give us a call and we’ll get you a quote right over the phone.

How to Calculate Bus Rental Costs

The cost of your bus rental depends on several key factors. When providing a quote, we take into account the details of your trip to give you an accurate price estimate. The type of vehicle, number of passengers, mileage, duration, and timing of your rental will all impact the final price. We strive to make our quoting process transparent so you know exactly what goes into calculating your total bus rental costs. In the following sections, we’ll break down each of these factors to help you understand how the price of your group transportation is determined. With all the details, we can give you a personalized quote for your next bus rental.

Trip Mileage and Hours

When we calculate your bus rental price, the first thing we look at is how far and how long you’ll be traveling. For trips around Atlanta – say, between Midtown and Downtown, or from Buckhead to Mercedes-Benz Stadium – we charge by the hour since you’ll likely stay within city limits. For longer day trips or overnights, like excursions to Savannah, Athens, or Lake Lanier, we charge by mileage since you’ll be covering more ground. Multi-day trips with lots of stops at attractions across Georgia and beyond, such as a weekend vineyard tour hitting Dahlonega and Helen, would be priced by the full day since there’s no single mileage to base it on. The route details you provide allow us to quote the fairest rate for your charter bus rental.

When Your Trip Takes Place

The cost of your charter bus rental in Atlanta depends heavily on when you book. Peak demand times like school events, sporting seasons, and major conventions drive prices up. For example, book a bus for a Friday night in April when the Braves play at home or a Saturday in May during prom season, and you’ll pay top dollar. January through March tend to be the least expensive months, with more bus availability and lower demand. Avoid booking a bus in April through June if possible, as rates spike for end-of-year school trips, graduations, and the start of summer vacation. Instead, plan your Atlanta bus rental for September through November to get the best rates. Knowing the city’s busy event calendar helps you pick travel dates strategically, so you get the charter bus you want at a price you can afford.

Trip Start and End Points

The starting and ending points of your bus rental trip greatly impact the total cost. We have buses stationed in Atlanta and all major cities across Georgia, so we can accommodate trips beginning or ending anywhere in the state. Larger metro areas like Atlanta, Savannah, Augusta, Columbus, and Macon have the highest availability of buses and team, making it more affordable to start or end your trip there. Smaller cities and rural areas incur extra “deadhead” fees to cover the cost of getting the bus and team to your pickup location. For example, a one-way trip from Atlanta to Macon (around 80 miles) will cost less than a trip from Atlanta to Dalton (around 90 miles) because we have more buses and team already based in Macon versus Dalton. Providing service statewide does require factoring location into our fair pricing.

Group Size and Bus Type

When booking an Atlanta bus rental, the type of bus you choose directly impacts the total cost. Our fleet includes everything from compact minibuses to spacious motorcoaches. A minibus is the most budget-friendly option, perfect for groups under 25 people. For larger groups, a standard 56-passenger motorcoach offers amenities like luggage bays, restrooms, and reclining seats at a moderate rate. Opting for a decked-out entertainer coach with bunks, a lounge, and other VIP features comes at a premium. And don’t forget about school buses – they’re basic but can transport lots of people. The bottom line is that the more features and customizations your bus has, the higher the rental price will be. Selecting the right bus size and style for your group is key to keeping your Atlanta bus rental affordable.

Tips for Keeping Costs Down

Book at least 3 months in advance to get the best pricing and bus availability. Avoid booking during major events like SEC college football games, big concerts at Mercedes-Benz Stadium, and festivals like Shaky Knees Music Festival when demand is highest. Opt for weekday or Sunday travel when possible, as weekends tend to be more expensive. Consider a shorter in-town route rather than a long distance trip to save on mileage fees. And lastly, choose a bus with just enough seats for your group rather than overpaying for unused capacity. Careful planning and flexibility on dates and routes can lead to significant savings on your charter bus rental.

Get You Quote in Just Seconds

Getting a fast quote for your Atlanta bus rental is a breeze with Atlanta Party Bus Company. In just seconds, you can call 470-233-7016 or use our real-time online quote tool to receive an instant price estimate tailored to your specific trip. Simply enter your desired date, start and end locations, number of passengers, and any amenities you need like a restroom or sound system. Our system will immediately crunch the numbers and provide a custom quote for review. Want to go over details with a live booking agent? No problem, our experts are standing by 7 days a week to walk through all the options and provide a personalized quote over the phone. We make getting group transportation quotes easy, allowing you to quickly compare vehicles, weigh costs and extras, and reserve your perfect bus hassle-free.

Sample Trip Quotes

To give you a ballpark idea, here are some sample quotes for requests we’ve gotten from our customers:

Example #1:

A group of 60 students from an Atlanta middle school is planning a field trip to visit the Georgia Aquarium. Their science teacher wants the students to experience the exhibits firsthand to supplement what they have been learning in class about marine biology. She decides to book an Atlanta charter bus rental for the day to transport the large group the 15 miles from their school to the aquarium and back. After getting quotes from a few different companies, she chooses a 56-passenger charter bus that costs $140 per hour. Since they need the bus from 8am to 4pm, that comes out to $980 for the day. With the aquarium admission tickets factored in, the total cost per student ends up being just $35 for the educational field trip, which is a great value. The teacher tops it off by tipping the friendly charter bus team 10% for providing a smooth, timely shuttle service.

Example #2

A Fortune 500 company based in Atlanta wanted to arrange transportation for a team building retreat. The HR manager planned an offsite full-day event for 120 employees, with pickup at their Buckhead headquarters. She rented four 56-passenger charter buses to accommodate the large group, with pickup at 8 AM sharp. The charter bus company quoted her $165 per hour for each bus, estimating the rental from 8 AM – 6 PM to allow for traffic delays. For 10 hours per bus, the total came to $6,600. The charter bus company also included a 10% gratuity in the final quote, adding another $660. So the total cost for transporting 120 employees to and from their corporate retreat using Atlanta charter bus rentals was $7,260, which came out to around $60 per person. The HR manager was pleased with the professional service and clean, comfortable buses.

Example #3:

A high school football team from outside Atlanta is headed to the Georgia Dome for the state championship game. With over 50 players, coaches, and staff attending, the school needs transportation that can accommodate the large group. They decide to book a charter bus in Atlanta for game day. The 56-passenger bus picks up the team from their hotel and takes them directly to the stadium, avoiding traffic and parking challenges. The charter bus is booked for 8 hours to allow time for transportation to and from the hotel. At a rate of $150 per hour, the total cost for the Atlanta charter bus rental comes to $1,200. With everyone chipping in, it’s only about $20 per person for comfortable transportation for the big game. The school tips 10% for providing excellent service, bringing the total to $1,320. Charter bus transportation helps the team focus on the championship while leaving the driving to an experienced professional.

Example #4:

A youth basketball team from suburban Atlanta wants to reward their players with a fun day trip into the city after a successful season. The coaches decide to take the 14 players, ages 12-14, along with 6 parent chaperones to the Georgia Aquarium, CNN Studio Tour, and a Hawks game at State Farm Arena. To keep the group together and avoid the headache of multiple vehicles, they rent a 25 passenger charter bus for the day. The bus picks them up at 8am in the suburbs, and returns at 9pm after the game. The total cost for the 13 hour charter is $780, which comes out to only $39 per person for the all day excursion into Atlanta. With door to door service, no need to worry about traffic or parking, and the luxury coach keeping the kids entertained, the coaches feel it’s money well spent to give their hard-working players a special experience.

Example #5:

A bride and groom are planning their dream wedding in Atlanta. With over 200 guests attending from all over the country, they know they need to arrange transportation for their wedding party and guests. They decide to book two 56-passenger charter buses to shuttle guests between the hotel, ceremony, and reception. The charter bus company quotes them $165 per hour for each bus. They book the buses for 8 hours – 2 hours before the ceremony to transport guests, 4 hours of continuous shuttle service between venues during the day, and 2 hours after the reception. With a small buffer for potential overtime, the total charter bus rental cost comes to $2,970. They happily pay this fee knowing their guests will be transported comfortably on their special day. The charter bus company also includes a 10% gratuity charge, bringing their full quote to $3,267. Though not initially budgeted for, the couple agrees the charter buses are well worth the expense.